Pharmacy · batch-aware billing

Billing software for pharmacies that tracks batch, expiry and GST correctly.

Batch-wise stock with a near-expiry view, correct GST on every medicine, distributor purchases reconciled to your GSTR-2B, and a billing screen fast enough for a queue. Unlimited GST invoices are free on the Solo plan.

Reviewed July 2026
5 min read
CA Anil Agarwal & the TatvaBooks team

What a pharmacy actually needs from billing software

A medical store carries the same GST discipline as any retail counter, plus two things generic billing tools miss: batch/expiry tracking and correct GST across medicines that don't all sit at one rate. Here's the checklist, and how TatvaBooks handles it.

What pharmacy billing needs	How TatvaBooks does it
Batch & expiry tracking	Every purchase is recorded batch-wise with its expiry date, and a near-expiry view flags stock approaching expiry before it becomes a write-off.
Correct GST rates on medicines	Medicines don't all sit at one GST rate — life-saving drugs, formulations and other pharmacy items vary. Rates are set at the item level, so the bill applies the right rate without you checking each time.
Distributor purchase entry feeding GSTR-2B	Purchases from your stockist or distributor are entered as vouchers that reconcile straight against your GSTR-2B, so ITC mismatches on medicine purchases are caught before you claim.
Fast OTC + prescription billing	Quick billing for over-the-counter sales, with the same screen handling prescription items against batch-tracked stock — so a counter with a queue doesn't slow down.

Honest caveat: this is cloud GST billing and inventory software, not a till-style POS with cash-drawer hardware drivers — if that specific hardware integration is a hard requirement, we'll say so upfront.

For a small medical store

A single-counter medical store under ₹25 lakh turnover can start on TatvaBooks Solo at ₹0 (free), with unlimited GST-correct invoices. Batch and expiry tracking, distributor purchase vouchers and GSTR-2B reconciliation for medicine purchases are on the Business plan at ₹599/month, alongside inventory with cost of goods and up to three users.

From distributor purchase to the GST return

Because purchases and stock share the same batch-level entry, the rest follows without extra bookkeeping:

Distributor bills post as purchase vouchers that reconcile against GSTR-2B for ITC.
Stock is tracked batch-wise, with expiry dates visible against every batch.
A near-expiry view flags stock nearing its date, so returns and discounting happen before it's a write-off.

Frequently asked questions

Does TatvaBooks track batch numbers and expiry dates for medicines?

Yes. Purchases are recorded batch-wise with expiry dates, and a near-expiry view surfaces stock that's approaching its expiry date so you can push it out or return it to the distributor before it's a loss.

Are GST rates on medicines handled correctly, given they're not all the same rate?

Yes — GST rate is set at the item level (not a single store-wide rate), so a basket with items at different rates bills correctly. You still need to set the right rate against each medicine when you add it, same as with any billing software; TatvaBooks applies it consistently after that.

Can I enter purchases from my distributor and reconcile them against GSTR-2B?

Yes. Distributor purchase bills are entered as purchase vouchers, and TatvaBooks reconciles them against your GSTR-2B, calling out ITC mismatches line by line before you claim input credit.

Is billing fast enough for a busy pharmacy counter with a queue?

TatvaBooks gives you a fast billing screen for OTC sales, and the same flow handles prescription items against batch-tracked stock. It's cloud GST billing and inventory software, not a till-style POS terminal — if you need cash-drawer or barcode-scanner hardware integration beyond standard scanning, tell us and we'll be upfront about the fit.

What does pharmacy billing software cost?

TatvaBooks Solo is ₹0 (free) with unlimited GST invoices — enough for a single small medical store to start billing correctly. Batch and expiry tracking, distributor purchase entry and GSTR-2B reconciliation are on the Business plan at ₹599/month, which also adds inventory with cost of goods and up to three users.

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Unlimited GST invoices · free on Solo

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