Retail · Electronics & mobile shops

Billing software that tracks every IMEI, not just every invoice.

High-value GST invoices with the right HSN, IMEI/serial tracking per unit, warranty exchanges that reverse tax correctly, and stock across every brand you carry — reconciled against GSTR-2B before you claim ITC.

Reviewed July 2026
6 min read
CA Anil Agarwal & the TatvaBooks team

What an electronics or mobile shop actually needs from billing software

A general billing tool can print a GST invoice. It usually can't tell you which of the twelve identical-looking phone boxes on your shelf you actually sold, or handle a warranty exchange without breaking your tax trail. Electronics and mobile retail has its own shape — high per-unit value, serial numbers that matter, and multiple brands moving through the same counter. Here's what that needs, and how TatvaBooks meets each line.

What an electronics/mobile shop needs	How TatvaBooks does it
IMEI / serial number tracked per unit	Every phone or device is billed by its own IMEI or serial number, not just a quantity — so you know exactly which unit sold, to whom, and what's still on the shelf.
High-value GST invoices with the right HSN	HSN is set at the item level and carried onto every invoice automatically, so a ₹80,000 phone and a ₹200 charger both bill GST-correct without you looking up codes each time.
Warranty & exchange handling	Exchanges and replacements are raised as credit/debit notes against the original invoice, so warranty swaps reverse the tax correctly instead of sitting as an untracked adjustment.
Purchases and stock across brands	Stock is tracked brand-wise and model-wise, with purchase vouchers pulling in supplier GST so your closing stock and margins stay accurate across Samsung, Apple, boAt and every other brand you carry.
GSTR-2B reconciliation on distributor purchases	Purchases from distributors match against GSTR-2B automatically, with ITC mismatches called out line by line before you claim.

Honest caveat: IMEI/serial tracking is a Business-plan-and-above feature — it isn't part of the free Solo plan, since Solo is built for simple invoicing without inventory.

Built for a small electronics or mobile showroom

Most electronics and mobile shops in India run lean — a counter, a small back-stock, one or two staff, and a lot of SKUs moving fast. TatvaBooks is priced and built for exactly that scale: no separate POS system to reconcile against your books, no annual license key to renew. You bill from a browser, the IMEI goes on the invoice, stock comes down, and cost of goods posts in the same entry — so your margins are accurate without a month-end stock count.

As you add a second counter or bring in staff, the same ledger scales with you — you're not migrating to a different system when the shop grows.

Warranty exchanges without breaking the GST trail

Exchanges are where most billing tools fall apart — either the original sale stays open with no linkage to the replacement, or the shop tracks it outside the books entirely. In TatvaBooks, a warranty exchange is a credit note against the original invoice plus a fresh invoice (or debit note) for the replacement, so:

The tax reverses exactly the way GST expects, line by line.
Stock reflects both the unit that came back and the one that went out.
Your GSTR-1 and GSTR-3B workings stay clean, with no manual adjustment at filing time.

Pricing for an electronics or mobile shop

IMEI/serial tracking, inventory and purchase vouchers sit on the Business plan at ₹599/month. If you're running a bigger showroom with staff and need payroll alongside billing, Growth at ₹1,099/month adds that. See the full breakdown on pricing, or read about who TatvaBooks fits on our for small & medium business page.

Frequently asked questions

Can billing software track IMEI or serial numbers for phones?

Yes — TatvaBooks lets you bill by IMEI or serial number per unit, on the Business plan and above. Each sale records exactly which unit went out, so warranty claims, exchanges and stock counts stay tied to the right device instead of a generic quantity.

How does it handle high-value invoices and GST on electronics?

HSN codes sit at the item level, so a high-value phone and a low-value accessory both carry the correct GST rate and code without manual lookup. CGST/SGST/IGST is worked out automatically based on the place of supply.

What happens when a customer wants an exchange or warranty replacement?

You raise a credit note against the original sale invoice and a fresh invoice for the replacement (or a debit note if there's a price difference). The tax reverses correctly on both sides, and stock updates to reflect the unit that came back and the one that went out.

Can I track stock and purchases across multiple brands?

Yes. Stock is tracked item-wise, which in an electronics or mobile shop usually means brand and model — Samsung, Apple, Xiaomi and so on. Purchase vouchers post GST-correct and bring stock up, billing brings it down, so cost of goods and margins stay accurate per brand.

What does billing software for an electronics or mobile shop cost?

The Business plan at ₹599/month includes IMEI/serial tracking, inventory with cost of goods, purchase vouchers, e-invoice preparation and up to three users. Growth at ₹1,099/month adds more users and payroll if you're running a bigger showroom with staff. There's no per-invoice charge on any plan.

Keep going.

Billing & GST

Stock & inventory

Who it's for

For small & medium business

IMEI tracking · GST-correct billing

Bill your next phone sale with the IMEI captured automatically.

Sign up and raise GST-correct invoices with stock, warranty exchanges and GSTR-2B reconciliation handled in one place. No card required.

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